Web site content records must be matched to an applicable records schedule and dispositioned according to the schedule's disposition instructions.
Yes. If information resources created by program offices and posted as Web content provide documentation of the Agency's organization, functions, policies, decisions, procedures and actions, then they are records.
Web site administrative records including:
Web content records including:
The office posting and maintaining the Web content is responsible for designating a records custodian to capture the record copy into an approved recordkeeping system. When more than one office is involved with the creation, posting and maintenance of Web content, they must work together as a team to establish procedures for capturing and maintaining the records.
The office that maintains the Web site is responsible for capturing the site's administrative records.
Web site content records must be matched to an applicable records schedule and dispositioned according to the schedule's disposition instructions. If no schedule exists for the records, work with your Records Management Officer (RMO) to prepare one.
The disposition instructions for Web site administrative records can be found in the General Records Schedule 24, Information Technology Operations and Management Records
Printed copies of Web site records can be filed in your office's manual recordkeeping system or work with your office information technology (IT) staff to create a snapshot of your Web site.
Special attention must be given to capturing Web content with potential legal impact (e.g., regulatory, enforcement) and those concerning historically significant events (e.g., World Trade Center, Hurricane Katrina). Offices offering guidance to the regulatory community must retain a complete record of what the guidance was, how long it was posted and URLs referenced by hyperlinks.
Changes to your Web site must be tracked by capturing the change as:
Web site records must be updated when significant changes (e.g., additions, deletions) take place. Minor editorial or non-substantive changes (e.g., correcting typing errors) may not need to be documented depending on the risk of legal challenge to the trustworthiness of the record and unauthorized loss or destruction of the record.
Contact your Program Office, Region, or Center Records Officer. Also, see the National Archives and Records Administration's (NARA's):
Page Last Modified: 01/09/12 14:10 EST
This page can be viewed online at: http://www.faa.gov/about/initiatives/records/faq/websites/