Adapted from A Federal Records Management Glossary. National Archives and Records Administration, 1993.

R

RANDOM ACCESS MEMORY (RAM)
Computer memory used to process and store data that can be accessed directly rather than sequentially.
RASTER GRAPHICS
See BIT-MAPPED GRAPHICS.
READ ONLY MEMORY (ROM)
Computer memory whose contents cannot be changed by the user. See also OPTICAL DISK.
READER
A device that enlarges microimages for viewing. See also READER-PRINTER.
READER-PRINTER
A device used to enlarge microimages for viewing and to produce a hard copy of the enlarged image. See also PRINTER (2), READER.
READING FILES
Outgoing correspondence records arranged chronologically, in contrast to those arranged by subject. Sometimes called chronological (chron) or day files. See also GENERAL CORRESPONDENCE FILES.
RECORD COMPONENTS
In records disposition, those elements of audiovisual, microform, and certain other special records, needed for long-term preservation and required or requested when permanent records are transferred to the National Archives. Also called record elements. For example, record components for color photographs include the original color transparency or color negative, a captioned print, and an internegative if one exists. See also AUDIOVISUAL RECORDS, SPECIAL RECORDS.
RECORD COPY
See RECORDS.
RECORD ELEMENTS
See RECORD COMPONENTS.
RECORD GROUP
A body of organizationally related records established by an archival Agency after considering the organization's administrative history and complexity and the volume of its records. NARA uses record group numbers to keep track of Agency records during and after the scheduling process, including those transferred to Federal records centers and/or the National Archives.
RECORD LAYOUT
In electronic records, a diagram or list of the contents of a logical record describing each data field's informational content, length, and position. See also DATA FIELD, FILE LAYOUT, LOGICAL RECORD.
RECORD MEDIUM
See MEDIUM.
RECORD SERIES
A records series consists of documents or file units arranged according to a filing system or kept together because they relate to a particular subject or function or result from the same activity. In addition to paper documents, records series may contain records in other nonpaper formats, including electronic, microform, audio or video recordings, photographs, motion pictures, maps, charts, aerial photographs, or remote sensing imagery.
RECORD SET
See PRINTED RECORDS.
RECORD SYSTEM
See INFORMATION SYSTEM.
RECORD VALUES
See ADMINISTRATIVE VALUE, APPRAISAL, EVALUATION (1), EVIDENTIAL VALUE, FISCAL VALUE, INFORMATIONAL VALUE, INTRINSIC VALUE, LEGAL VALUE, PERMANENT RECORDS.
RECORDED INFORMATION
Information placed on a medium, such as paper, computer disk, or microform, to be available for later retrieval and use. See also DOCUMENTARY MATERIALS, FILES, INFORMATION, MEDIUM, NONRECORD MATERIALS, RECORDS.
RECORDING DENSITY
In electronic records, the number of bits in a single linear track per unit of length of a recording medium. For example, 6250 bits per inch (bpi). See also DENSITY (1).
RECORDKEEPING
The act or process of creating and maintaining records. Assumes the need for their proper disposition. See also RECORDS MANAGEMENT.
RECORDKEEPING COPY
The copy of a record that is captured and maintained in a recordkeeping system.
RECORDKEEPING REQUIREMENTS
Statements in statutes, regulations, or Agency directives providing general and specific guidance on particular records to be created and maintained by an Agency. Since each Agency is legally obligated to create and maintain adequate and proper documentation of its organization, functions, and activities, it needs to issue recordkeeping requirements for all activities at all levels and for all media and to distinguish records from nonrecord materials and personal papers. (Source: 36 CFR 1220.14)
RECORDKEEPING SYSTEM
A manual or automated system in which records are collected, organized, and categorized to facilitate their preservation, retrieval, use, and disposition. (Source: 36 CFR 1220.14)
RECORDS
Includes all books, papers, maps, photographs, machine-readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an Agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that Agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of data in them. Library and museum material made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience of reference, and stocks of publications and of processed documents are not included. (Source: 36 CFR 1220.14) See also ADMINISTRATIVE RECORDS, PROGRAM RECORDS.
RECORDS ADMINISTRATION
See RECORDS MANAGEMENT.
RECORDS ADMINISTRATION INFORMATION CENTER (RAIC)
An information clearinghouse operated by NARA for Federal records managers and others.
RECORDS CENTER
A facility for the low-cost storage and servicing of records pending their disposal or transfer to the National Archives. Includes NARA-authorized Agency records centers and NARA-operated Federal records centers. See also DEPOSITORY, FEDERAL RECORDS CENTER, HOLDING AREA.
RECORDS CONTROL SCHEDULE
See RECORDS SCHEDULE.
RECORDS CREATION
The first stage of the records life cycle in which records are made (or received) by an office. See also ADEQUATE AND PROPER DOCUMENTATION, LIFE CYCLE OF RECORDS, RECORDKEEPING REQUIREMENTS, RECORDS, RECORDS CREATION AND MAINTENANCE PROGRAM.
RECORDS CREATION AND MAINTENANCE PROGRAM
Policies and practices designed to ensure the creation and preservation of complete and accurate records documenting Agency business and furnishing information necessary to protect legal and financial rights. Essential elements include assigning and coordinating program responsibility; issuing directives regarding Agency recordkeeping requirements; involving records managers in the development or revision of Agency programs, systems, and procedures; providing adequate training; and preparing to develop and implement records schedules. See also ADEQUATE AND PROPER DOCUMENTATION, RECORDKEEPING REQUIREMENTS, RECORDS CREATION, RECORDS MAINTENANCE AND USE, RECORDS MANAGEMENT PROGRAM.
RECORDS CUSTODIAN
See FILES CUSTODIAN.
RECORDS DISASTER PREVENTION AND RECOVERY
See VITAL RECORDS.
RECORDS DISPOSAL
See DISPOSAL (1).
RECORDS DISPOSITION
See DISPOSITION (1).
RECORDS DISPOSITION AUTHORITY
See DISPOSITION AUTHORITY (1).
RECORDS DISPOSITION PROGRAM
See DISPOSITION PROGRAM.
RECORDS DISPOSITION REQUEST
See STANDARD FORM 115.
RECORDS DISPOSITION SCHEDULE
See RECORDS SCHEDULE.

RECORDS LIAISON OFFICER (RMO)
A person responsible for overseeing a records management program in a headquarters or field office in cooperation with the Agency records management officer. See also RECORDS MANAGEMENT OFFICER.
RECORDS LIFE CYCLE
See LIFE CYCLE OF RECORDS.
RECORDS MAINTENANCE AND USE
Any action involving the storage, retrieval, and handling of records kept in offices by, or for, a Federal Agency. This is the second stage of the records life cycle. See also ARRANGEMENT, FILES MANAGEMENT, FILING, LIFE CYCLE OF RECORDS, PRESERVATION, RECORDKEEPING REQUIREMENTS, RECORDS, RECORDS CREATION AND MAINTENANCE PROGRAM.
RECORDS MANAGEMENT
The planning, controlling, directing, organizing, training, promoting, and other managerial activities related to the creation, maintenance and use, and disposition of records to achieve adequate and proper documentation of Federal policies and transactions and effective and economical management of Agency operations. Also called records agency. See also DATA ADMINISTRATION, FILES MANAGEMENT, INFORMATION RESOURCES MANAGEMENT, RECORDKEEPING.
RECORDS MANAGEMENT OFFICER (RMO)
The person assigned responsibility by the Agency head for overseeing an Agencywide records management program. Also called records officer or records manager. See also INFORMATION SYSTEM MANAGER, INFORMATION TECHNOLOGY MANAGER, PROGRAM MANAGER, RECORDS LIAISON OFFICER.
RECORDS MANAGEMENT PROGRAM
A planned, coordinated set of policies, procedures, and activities needed to manage an Agency's recorded information. Encompasses the creation, maintenance and use, and disposition of records, regardless of media. Essential elements include issuing up-to-date program directives, properly training those responsible for implementation, publicizing the program, and carefully evaluating the results to ensure adequacy, effectiveness, and efficiency. See also DISPOSITION PROGRAM, RECORDS CREATION AND MAINTENANCE PROGRAM.
RECORDS MANAGEMENT PROGRAM DIRECTIVE
See DIRECTIVE.
RECORDS MANUAL
See DIRECTIVE.
RECORDS OFFICER
See RECORDS MANAGEMENT OFFICER.
RECORDS RETENTION AND DISPOSITION SCHEDULE
See RECORDS SCHEDULE.
RECORDS RETENTION SCHEDULE
See RECORDS SCHEDULE.
RECORDS RETIREMENT
See RETIREMENT.
RECORDS SCHEDULE
Also called records disposition schedule, records control schedule, records retention schedule, records retention and disposition schedule, or schedule. A document that describes Agency records, establishes a period for their retention by the Agency, and provides mandatory instructions for what to do with them when they are no longer needed for current Government business. The term refers to: (1) an SF 115, Request for Records Disposition Authority, that has been approved by NARA to authorize the disposition of Federal records; (2) a General Records Schedule (GRS) issued by NARA; and (3) a printed Agency manual or directive containing the records descriptions and disposition instructions approved by NARA on one or more SF 115s or issued by NARA in the GRS. (Source: 36 CFR 1220.14)
RECORDS SCHEDULE INSTRUCTIONS
See DISPOSITION INSTRUCTIONS (1).
RECORDS SECURITY
See CLASSIFIED INFORMATION, COMPUTER SECURITY, PRESERVATION, RECORDS MAINTENANCE AND USE, VITAL RECORDS.
RECORDS STORAGE FACILITY
See ARCHIVES (3), HOLDING AREA, RECORDS CENTER.
RECYCLING
See DESTRUCTION.
RED SPOTS
See AGING BLEMISHES.
REDOX BLEMISHES
See AGING BLEMISHES.
REDUCTION RATIO
In microform records, the relationship between the size of a document and the size of a microimage. Usually expressed as 16x, 24x, etc. or as 16:1, 24:1, etc. Varies from low (below 15x), medium (15x through 30x), high (above 30x through 60x), very high (above 60x through 90x), and ultra high (above 90x). See also MAGNIFICATION RATIO.
REFERENCE COPY
See INFORMATION COPY.
REFERENCE REQUEST--FEDERAL RECORDS CENTERS
See OPTIONAL FORM 11.
REMOTE-SENSING IMAGERY RECORDS
Aerial photographs and other visual images of the surface of the earth or other planets taken from airborne or spaceborne vehicles to evaluate, measure, or map the cultural and/or physical features of the landscape. Also include related indexes. See also AERIAL PHOTOGRAPHS, CARTOGRAPHIC RECORDS.
REPOSITORY
See DEPOSITORY.
REPORT
A narrative, statistical, graphic, or other account of operations, conditions, or plans that is recorded on any medium for submission by one person, office, or organization to another. See also RECORDS.
REQUEST FOR RECORDS DISPOSITION AUTHORITY
See STANDARD FORM 115.
RESOLUTION
(1) The ability of a microform or optical disk system to record and display fine detail.
(2) The sharpness of words, numbers, and lines, as in images or microimages.
RESOLUTION TARGET
A chart containing a number of increasingly smaller resolution test patterns consisting of sets of horizontal and vertical lines of specific size and spacing. Also called resolution test chart or microcopy resolution test chart. For example, NIST-SRM 1010a, Microcopy Resolution Test Chart (ISO Test Chart No. 2), which is certified by the National Institute of Standards and Technology (NIST).
RESOLUTION TEST CHART
See RESOLUTION TARGET.
RETAINED RECORDS
In NARA's usage, older records in an Agency's custody that are scheduled as permanent but overdue for transfer to the National Archives.
RETENTION
See PRESERVATION.
RETENTION PERIOD
The length of time that records are to be kept. See also DISPOSITION (1).
RETENTION SCHEDULE
See RECORDS SCHEDULE.
RETENTION STANDARD
See RETENTION PERIOD.
RETIREMENT
The transfer of records to Agency storage facilities or a Federal records center. See also ACCESSION (2), DISPOSITION (1), TRANSFER (1).
RIGHTS-AND-INTERESTS RECORDS
See LEGAL AND FINANCIAL RIGHTS RECORDS.
ROLL MICROFORM
Microform consisting of microfilm on reels, cartridges, or cassettes.
ROTARY CAMERA
A microfilm camera that photographs documents while they are being moved by one device in connection with another device that moves the film at the same relative rate. See also CAMERA.
RULEMAKING DOCKET
A set of documents collected and maintained specifically to provide regulatory development staff and the public with ready access to copies of the Agency records that support the basis for rulemaking actions.