This directive prescribes the requirements and responsibilities for conducting FAA's records management program to ensure that the Agency is in compliance with federal laws and regulations, FAA policies, and best practices. It is intended for Records Management points of contacts, but is valuable for all FAA staff performing records management functions

Table of Contents

  • Introduction
    • Records Defined
    • Records Lifecycle
    • Records Trustworthiness
    • Records Responsibilities
  • Chapter 1: Identifying Records
    • Records
      • Records under FOIA
      • Sensitive Records
    • Nonrecords
    • Personal Papers
    • Working Files
    • Record Formats
      • Electronic Records
        • Electronic Reporting and Electronic Signatures
      • Verbal Communication
      • Special Media Records
  • Chapter 2: Scheduling Records
    • Matching Records to Schedules
    • Reviewing, Revising and Developing Schedules
    • Approving Schedules
      • Internal Approval Process for All-Programs Schedules
      • Internal Approval Process for Program-Specific Schedules
      • NARA Approval
      • GAO Approval
  • Chapter 3: Active Records
    • Creating and Receiving Records
    • Capturing Records
      • Recordkeeping Systems
        • Special Considerations in Capturing Records
        • Centralized vs. Decentralized
        • Electronic Recordkeeping Systems
      • File Plans
      • Storage
        • Equipment
        • Electronic Records
        • Special Media Records
      • Imaging
      • Tracking Systems
      • Security
        • Flexiplace
      • Employee Separation
    • Vital Records
  • Chapter 4: Inactive Records
    • Closing Records
    • Retiring records
    • Transferring Records
      • Electronic records
      • Audiovisual records
      • Transferring Records to Other Agencies
    • Destroying Records
      • On-site Destruction
      • FRC Destruction
      • Destruction Risks
      • Suspending Destruction
      • Emergency Destruction