Background

Pursuant to Section 207(e) of the E-Government Act of 2002 (44 U.S.C. 3601), NARA issued Bulletin 2006-02 detailing guidance for improving the management of electronic records by federal agencies.

Ongoing Responsibility: Identify and schedule all electronic records and transfer permanent electronic records to NARA.

OMB Circular A-130, par. 8a(1)(k) requires agencies to incorporate records management and archival functions into the design, development, and implementation of information systems. NARA regulations [36 CFR 1236] require agencies to establish procedures for addressing records management requirements, including recordkeeping and disposition requirements, for new systems or enhancements to existing systems. As an on-going requirement, system managers should work with their IMO and RMO to ensure records management requirements are included throughout the system's lifecycle.

Electronic Information System means a system that contains and provides access to computerized federal records and other information (36 CFR 1236.2). The system is the organized collection, processing, transmission and dissemination of information in accordance with defined procedures. The system includes the inputs and outputs that are generated, as well as the master files. The system may contain budgetary, fiscal, social, economic, scientific-technical or program-related data and information, operated in support of Agency programs and management responsibilities. Examples of electronic information systems at FAA include: Audit Tracking System, ADP Budget Planning System, and Contract Payment System.