A records inventory is an important part of your move plan. An inventory will help you identify:
Moving only what needs to be moved will save time and money -- and make it easier to find what you need once you've moved.
The purpose of this checklist is to give you a listing of the minimum information you need to collect for a successful move.
If at all possible, complete as much of the inventory form as possible even though you may not need all the information for your move. The information will assist you with future records management projects, such as developing new records schedules or file plans.
Identify the custodian and location of all materials. (Don't forget closets, storage areas, and empty offices).
Identify the records by (choose one):
Indicate the status of the materials:
Determine restrictions (e.g., confidential business information).
Indicate the approved records schedule: FAA no. ________ Unknown ______
Describe the records.
Compute volume by using the following values:
|File drawer (vertical) - letter||1.5 cu. ft.|
|File drawer (vertical) - legal||2.0 cu. ft.|
|Desk file drawer||1.0 cu. ft. for every 15 inches|
|15 linear inches - letter||1.0 cu. ft.|
|12 linear inches - legal||1.0 cu. ft.|
|FRC box||1.0 cu. ft.|
|90-100 16 mm reels (100 ft.) microfilm||1.0 cu. ft.|
|10,000 microfiche||1.0 cu. ft.|
Estimate annual growth rate (e.g., 1 cu. ft per year).
Page Last Modified: 01/09/12 14:10 EST
This page can be viewed online at: http://www.faa.gov/about/initiatives/records/tools/toolkits/moving/?key=3