Records disposition is a critical element of records management. FAA's records disposition program enables programs and offices to dispose of records that are no longer needed in the office for current Agency business. Only those active records needed for current business should be maintained in offices. FAA programs and offices should use records schedules to determine when to destroy records or transfer them to more cost effective storage in Federal records centers or storage areas. The records disposition program contributes to economical and efficient Agency operations. Clearly written, up-to-date, and properly implemented comprehensive records schedules form the basis for a sound records disposition program.
Federal agencies must schedule all Federal records they create or receive. NARA issues General Records Schedules (GRS) for temporary records common to most agencies. The General Records Schedules include records relating to civilian personnel, fiscal accounting, procurement, communications, printing, and other common functions and certain nontextual records. These schedules provide disposition authority, so agencies do not have to schedule those records individually, unless a deviation from the GRS disposition standard is needed. However, the FAA has incorporated the information from many of the GRS into the FAA Records Schedules. The FAA may request authority to apply a disposition standard different from the GRS by submitting an SF 115, Request for Records Disposition Authority, along with a justification for the deviation.
Records schedules for Federal records must be approved by NARA before implementation, and once approved, they are mandatory. FAA must also request NARA approval for transferring records to any other Federal Agency or donating them to an individual or non-Federal institution. Permanent electronic, audiovisual, cartographic, and architectural records should be scheduled for transfer to the National Archives as soon as possible because of their fragility and special preservation needs.
Questions to ask are:
Questions to ask are:
Page Last Modified: 01/06/12 16:45 EST
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