Lodging - Credit Card Payment Process

The FAA Academy will pay for commercial lodging costs for Air Traffic Control Specialist (ATCS) New Hires (ONLY applies to ATCS New Hires) attending Courses 50043, 50143, 50046, 50055001, 50056001, 50148001, or 50034 if also attending one of the other courses listed.

This is an option that is available to you and applies only to lodging costs which can be charged to the FAA Academy government credit card. (For other options, see "Exceptions to Credit Card Payment Process" below.)

The maximum allowable daily lodging rate is $56.40. You will be responsible for charges in excess of this amount. If you are unable to locate lodging within the allowable amount, please contact Student Services at (405) 954-3081 for assistance.

The instructions and guidelines for housing, meals, and incidental entitlements effective with class start dates on or after 10/01/14 are listed below. If you require assistance or clarification, please call Student Services at (405) 954-3081.

Instructions for the ATC New Hire Credit Card Payment Option:

  1. Call the lodging provider to secure a reservation. You may access the list of Hotels or Apartments at https://www.academy.jccbi.gov/sshat/housing.aspx. You may be required to provide a personal credit card number to hold the reservation. If you do not have the means to do this, please contact Student Services at (405)954-3081.
  2. Once you have secured a reservation, forward your name, reservation dates, name of lodging provider, lodging rate, and confirmation number if available, to ATCStudenthousing@faa.gov. Student Services will then contact the lodging provider to convert the reservation from your personal credit card to the FAA Academy credit card and the authorization number will be provided to the lodging provider.
  3. You will not need a receipt from the lodging provider at the end of your stay since you will NOT be claiming these costs on your travel reimbursement voucher.

Meals and Incidentals

You will receive $41.60/day for meals and incidentals. You may submit your initial travel reimbursement voucher 15 days after arriving at the Academy and monthly thereafter.

Important Notes and Guidelines:

FAA will not pay for lodging reservations that have not been assigned an FAA Confirmation Number.

The FAA Academy credit card will pay for lodging accommodation costs only. All other costs including meals, incidentals, phone calls, laundry service, movie rental, entertainment, damages, etc. will need to be guaranteed by the student's personal credit card.

Exceptions to the ATC Credit Card Payment Process

  1. If you choose to apply the lodging charges to your personal credit card, you will not be included in the credit card payment process. If you will be at the Academy for at least 16 class days, you will receive a total of $98.00/day for lodging, meals, and incidentals, regardless of your lodging cost. You must submit a valid receipt for your lodging expenses. You may submit a travel reimbursement voucher 15 days after arriving at the Academy and monthly thereafter.
  2. If your lodging provider does not accept credit cards, you will not be included in the credit card payment process. If you will be at the Academy for at least 16 class days, you will receive a total of $98.00/day for lodging, meals, and incidentals, regardless of your lodging cost. You must submit a valid receipt for your lodging expenses. You may submit a travel reimbursement voucher 15 days after arriving at the Academy and monthly thereafter.
  3. If you elect to stay with friends or family, you will not be included in the credit card payment process. You will receive $41.60/day for meals and incidentals only. You may submit a travel reimbursement voucher 15 days after arriving at the Academy and monthly thereafter.
  4. Local residents (50 miles or less from the Academy) will not be included in the credit card payment process.