TECHNICAL OFFICER REPRESENTATIVE (TOR)
This document summarizes the responsibilities of the BITS II TOR. The TOR must
be COTR-certified, and technically qualified to oversee the contractor's performance.
The TOR should take a Contracting Officer's Technical Representative (COTR)
refresher course annually.
The overall responsibilities of the TOR include preparing the Statement of
Work (SOW) and Independent Government Cost Estimate (IGCE), ensuring that the
IGCE Labor Categories are appropriate for the requirements of the SOW, and that
contractor complies with the terms and conditions of the task and deliverables.
The TOR provides technical instructions to the contractor regarding the specific
task requirements specified in the Task Order. The TOR monitors the Task Order
funding status and costs, and approves or disapproves invoices for payment.
The TOR shall also maintain a complete record of all Task Order documentation
and communications, and shall communicate any significant performance issues
to the BITS II COTR or CO.
The TOR roles and responsibilities are distinct from those of the BITS II COTR.
The BITS IICOTR is responsible for the overall contract and any technical matters
as they relate to the underlying BITS II contract.
Extreme care must be taken to assure that the TOR does not cross the line of
personal services. In administering the contract, the difference lies within
the distinction between technical advice, which is proper and necessary, and
supervision, which is improper.
A number of TOR responsibilities are detailed below. Should an issue arise
that is not covered herein, the TOR should contact the BITS II COTR or CO for
guidance.
PREAWARD
- Preparing SOW, IGCE and Special Considerations and any other pre award documentation
in accordance with specifications detailed in SOP. As appropriate, preparing
comparison review criteria or a comparison review plan. Assisting BITS II
acquisition team in modifying documents to comply with BITS II contract and
AMS requirements. Ensuring that proposed staffing is appropriate to the level
of education, skill and experience specified in the SOW.
- Assisting in the review of Contractor proposed Workplans, and in negotiations
when requested, providing appropriate comments and recommendations.
- Reviewing proposed contractor personnel resumes to ensure BITS II contract
education and experience requirements are met.
POST AWARD
- Reviewing and documenting contractor deliverables and performance, and communicating
issues and concerns with BITS II COTR and CO.
- Receiving and reviewing copies of all correspondence with the Contractor
concerning technical instructions to assure that the scope of the work is
not altered.
- Notifying the BITS II COTR of inefficient or wasteful methods being utilized
on the contract, and recommending corrective/preventive measures.
- Maintaining a file of all technical instructions issued and a record of
all deliverables received, citing their disposition;
- Providing written notification to the CO if for any reason your tenure
as TOR is recommended for termination with supporting rationale.
- Monitoring Contractor performance to ensure contract compliance and suitability
of Contractor personnel.
- Serving as the contact through which the Contractor can relay questions
and problems of a technical nature to the BITS II COTR and CO.
- Ensuring the Contractor's compliance with Agency safety and security requirements.
- Forwarding a copy of all Government technical correspondence to the BITS
II COTR and CO.
- Furnishing the CO promptly with any request for waiver (whether generated
by Government or Contractor personnel), and preparing supporting documentation.
- Reviewing and certifying invoices, and tracking funding and expenditures.
Document and promptly report any discrepancies to the BITS II COTR.
Related Links: TOR Nomination Letter