Chapter 4. Correspondence, Conferences, Records, and Reports
Section 1. General
4-1-1. CORRESPONDENCE STANDARDS
Prepare and issue
facility correspondence in accordance with:
1360.16, FAA Correspondence Policy, which prescribes basic correspondence
1320.1, FAA Directives System, which prescribes the procedures for issuing
direction and work information.
addressed to organizations, businesses, or individuals outside FAA must be
signed “Air Traffic Manager, Reno Flight Service Station,” “Air Traffic
Manager, Washington Center,” or “Air Traffic Manager, Denver Tower.” The
authorized contractions for the facility names may be used on
correspondence addressed to any component of FAA; e.g., “Air Traffic
Manager, Denver FSS.”
4-1-3. SERVICE AREA
Forward copies of
facility correspondence concerning facility operating procedures to the
Service Area office; e.g., letter to airmen normally sent to pilots,
airline companies, military commands or bases, and fixed-base operators.
This correspondence must be reviewed and approved at the discretion of the
Service Area office prior to distribution. When information sent to users
includes a change in operating procedures, facilities must establish an
effective date for implementing these operating procedures at least 30
days after the date of distribution unless otherwise authorized by the
Service Area office.
4-1-4. CORRESPONDENCE REGARDING POLICY/PROCEDURES
managers may handle correspondence dealing with matters involving
operating policy or procedures directly with other agencies or services.
If the matter is not within the jurisdiction of the air traffic manager,
acknowledge the correspondence and state that the answer will be prepared
and forwarded by the Service Area office. Forward all pertinent background
material to the Service Area office with recommendations for further
If information or
correspondence is received from an aviation agency indicating an irregular
operation (exclusive of policy items) by a facility, the air traffic
manager must investigate and reply to the agency within 3 administrative
work days of receipt. If the air traffic manager cannot investigate and
prepare a reply within 3 days, or if the matter deals with policy items
outside his/her purview, he/she must forward a letter of acknowledgment.
Send copies of all correspondence, instructions issued to prevent
recurrence, and any information on any disciplinary action taken to the
service area office.
with the Terminal Operations Area Operations Air Traffic Environmental
Protection Specialist (EPS), facilities must conduct and document a
preliminary environmental review of new or revised ATC procedures in
accordance with FAAO 1050.1, Environmental Impacts: Policies and
Procedures, concurrent with initial airspace planning. The facility's
review requires the documentation necessary to determine foreseeable noise
impacts and controversies.
attention must be made to determine whether procedures, either new or
modified, will potentially impact noise sensitive areas as defined in FAAO
1050.1, Policies and Procedures for Considering Environmental Impacts.
b. For air
traffic modifications to procedures at or above 3,000 feet (above ground
level), the Air Traffic Noise Screening Procedure (ATNS) should be
c. Modifications to procedures below 3,000 feet (above ground
level) require additional analysis. Facilities must contact the EPS for
d. If the
preliminary environmental review indicates that an Environmental
Assessment or an Environmental Impact Statement is not required, the
documentation must be retained in the facility with copies of all
documentation forwarded to the EPS. The directive resulting from the air
traffic procedure must contain a statement that a preliminary
environmental review has been accomplished and that a Categorical
Exclusion has been approved by the responsible official.