Chapter 6. Flight Data
Section 1. General
6-1-1. COMMUNICATIONS SERVICE
Most flight movement data exchanged outside of the
facility is processed by automated systems such as
NADIN. It is important to adhere to strict format and
procedures during normal operations as well as
system interruption periods.
a. Circuit interruption notifications should be as
1. Consult your operational system handbook
and standard operating procedures for detailed
instructions regarding circuit interruption notification procedures.
2. Notify any guarding facility/sector, the
Aeronautical Information System Replacement
(AISR) Customer Service Center, and NADIN.
b. All outage reports should refer to the correct
circuit and/or equipment identification numbers.
Facilities should obtain and record ticket numbers
provided by AISR or the TELCO authority.
c. AISR and NADIN telephone numbers.
1. NADIN/ATLANTA: (KATLYTYX)
2. NADIN/SALT LAKE CITY: (KSLCYTYX)
3. AISR Helpdesk: 8664661336.
d. Weather Message Switching Center Replacement (WMSCR) telephone numbers.
2. WMSCR/SALT LAKE CITY:
6-1-2. FLIGHT PLANS
Filing a VFR flight plan is recommended. Brief
pilots, as appropriate, on the following:
a. Identify the tiein station for the departure
point, and advise the pilot to report departure time
directly to that facility.
b. When a departure report is unlikely because of
inadequate communications capability, advise the
pilot that the flight plan will be activated using the
proposed departure time as the actual departure time.
Include “ASMD DEP” in remarks. The pilot is
responsible for closing, cancelling, or extending the
flight plan if the flight is cancelled or delayed.
c. Determine the flight plan area in which the
destination is located. Request the pilot close the
flight plan with the tiein facility. Provide the pilot the
tiein facility/sector contact information upon
d. Recommend that a separate flight plan be filed
for each leg of a VFR flight.
e. Request the pilot inform FSS whenever the filed
time en route changes more than 30 minutes.
f. On return flights from remote areas, such as a
fishing site, establish a mutually acceptable date/time
with the pilot for alerting search and rescue.
g. When a pilot files to an airport served by a
parttime FSS and the ETA is during the period the
facility is closed, ask the pilot to close with the
associated FSS, identified in FAA Order JO 7350.8,
Location Identifiers, and the Airport/Facility Directory.
h. Upon request, inform pilots filing IFR flight
plans of the appropriate and most effective means of
obtaining IFR departure clearances.
i. When a pilot files a DVFR flight plan, advise the
pilot to activate with Flight Service. Also advise the
pilot that a discrete beacon code will be assigned
1. A discrete beacon code may be assigned when the
flight plan is filed, as necessary. If the pilot wants to file
a DVFR flight plan that departs outside the facility's flight
plan area, provide the applicable tollfree number for the
2. Discrete beacon codes are assigned to facilities in
accordance with FAA Order JO 7110.66, National Beacon
Code Allocation Plan.
6-1-3. FLIGHT PLAN DATA
Handle flight plan data as follows:
a. Record flight plan data on a domestic or ICAO
flight plan form or electronic equivalent. Locally
approved procedures may be used to manually record
data prior to entry into the operational system. Flight
plan data received from an operations office may be
limited to only those items required for ATC or SAR
purposes, provided the operations office obtains
complete information on the flight.
b. Accept military flight plan proposals, cancellations, and closures from any source, including collect
Parttime operations offices must provide complete
information in the event it is needed for SAR purposes.
6-1-4. TYPES OF DATA RECORDED
a. Operational system entries for:
1. Flight plans and related messages.
2. Logging pilot briefings and aircraft contacts.
3. Service A/B messages.
b. Manual strip marking.
6-1-5. METHODS OF RECORDING DATA
a. Except as provided in para 422b, all entries
must be made directly into the operational system.
b. Locally approved procedures may be used to
manually record data during heavy traffic periods or
system outages. Aircraft contact information should
be logged in the operational system as soon as
c. Use control/clearance symbols, abbreviations,
location identifiers, and contractions for recording
position reports, traffic clearances, and other data.
When recording data either electronically or
manually, you may use:
1. Plain language to supplement data when it
will aid in understanding the recorded information.
2. Locally approved contractions and identifiers
for frequently used terms and local fixes not listed in
FAA Order JO 7340.2, Contractions, or FAA Order
JO 7350.8, Location Identifiers. Use only within your
facility, not on data or interphone circuits. All locally
approved contractions and identifiers must be placed
in facility files for record and reference purposes.
d. When recording data manually, use the standard
handprinted characters shown in FIG 6-11 to
HandPrinted Characters Chart
A slant line crossing through the numeral zero and an
underline of the letter “S” on handwritten portions of
flight progress strips are required only when there is
reason to believe the lack of these markings could lead to
a misunderstanding. A slant line through the numeral zero
is required on all weather data.
e. To correct or update data, draw a horizontal line
through it and write the correct information adjacent
f. Do not erase any item.
6-1-6. IFR/VFR/DVFR FLIGHT PLAN
a. Use the operational system to record and file
flight plans, flight plan modifications, cancellations,
activations, and closures for appropriate distribution
and processing. Detailed instructions are contained in
the operational system manuals.
FSS operational systems contain the electronic equivalent
of FAA Form 72331, Flight Plan
b. When closing an active VFR flight plan, obtain
departure point and destination, if not already known.
A cancelled VFR flight plan is one that is removed from
a proposed list and has not been activated. A closed VFR
flight plan is one that has been activated and is now
removed from an inbound list.
c. Flight plan information may initially be
recorded on FAA Form 72331 or other paper prior to
entry into the operational system
6-1-7. PARTTIME FSS CLOSURE ACTION
Parttime facilities must forward the following
information to the designated guard FSS.
a. Inbound flights all information.
b. Outbound flights VFR and IFR flight plan
data when proposed departure time and/or ETA is
within the period from 1 hour prior to closing until
1 hour after opening.
c. All other pertinent information; for example,
NOTAMs and pending outages.
6-1-8. TELEPHONE REQUESTS FOR ATC
When a telephone request for an ATC clearance is
received, positively verify the departure location by
airport name or location identifier, and the city name
1. With telephone calls being received from larger
geographic areas, verification of the departure location
may prevent a critical safety situation involving similar or
identical airport or city names possibly located in
2. City refers to a city, town, village or publicly
3. Refer to FAA Order JO 7110.10, Para 437, ATC
Clearances, Advisories, or Requests, for guidance on
relaying ATC clearances.