Section 2. Data Recording

4-2-1. TYPES OF DATA RECORDED

a.M1FC/OASIS entry for:

1.Flight plans and related messages.

2.Logging pilot briefings and aircraft contacts.

3.Service A/B messages.

b.AISR/manual functions strip marking.

4-2-2. METHODS OF RECORDING DATA

a.In M1FC and OASIS facilities, entries are made directly into the computer.

NOTE-
Inflight positions may use locally approved written procedures to record data during heavy traffic periods, however, aircraft contact information should be logged in the computer system as soon as practical.

b.AISR facilities use FAA Form 7230-21 or FAA Form 7233-5 to record flight progress data or inflight pilot briefs. Flight notification messages may be used as substitutes for strips.

c.Use control/clearance symbols, abbreviations, location identifiers, and contractions for recording position reports, traffic clearances, and other data, where appropriate, in M1FC or OASIS entries and on flight progress strips. When recording data, you may use:

1.Plain language markings to supplement data when it will aid in understanding the recorded information.

2.Locally approved contractions and identifiers for frequently used terms and local fixes not listed in either FAAO JO 7340.2, Contractions or FAAO JO 7350.8, Location Identifiers. Use only within your facility, not on data or interphone circuits. All locally approved contractions and identifiers shall be placed in facility files for record and reference purposes.

3.Plain sheets of paper to record information when the use of flight progress strips is not feasible.

4.Blank paper to record lengthy ATC clearances or in the case of numerous contacts with the same aircraft; e.g., orientation or emergencies.

d.To prevent misinterpretation of data hand printed on flight progress strips, use the standard hand-printed characters shown in FIG 4-2-1.

FIG 4-2-1
Hand-Printed Characters Chart

NOTE-
A slant line crossing through the numeral zero and an underline of the letter Ā“S” on handwritten portions of flight progress strips are required only when there is reason to believe the lack of these markings could lead to a misunderstanding. A slant line through the numeral zero is required on all weather data.

e.To correct or update data, draw a horizontal line through it and write the correct information adjacent to it.

f.Do not erase any item.

4-2-3. IFR/VFR/DVFR FLIGHT PLAN RECORDING

a.Use FAA Form 7233-1 to record flight plans in an AISR facility, and forward information on flight plan modifications, cancellations, activations, and closures to the appropriate position for handling.

b.M1FC VFR/DVFR Flight Plan. The following commands are normally used in the performance of VFR/DVFR flight plan functions.

1.Flight Plan Filing. (See TBL 4-2-1.)

TBL 4-2-1
Flight Plan Filing

Command	Result
FP	Displays blank domestic flight plan mask.
(Fill in mask)	Enter flight plan elements as required.
GI	Transmits flight plan.

2.Flight Plan Modification. (See TBL 4-2-2.)

TBL 4-2-2
Flight Plan Modification

Command	Result
FP ACID	Displays flight plan by ACID.
(Modify data)	Flight plan elements as required using TAB key.
STPM	Existing flight plan replaced by modified flight plan on proposed list.
STIM	Existing flight plan replaced by modified flight plan on inbound list.

3.Cancel Flight Plan. (See TBL 4-2-3.)

TBL 4-2-3
Cancel Flight Plan

Command	Result
FP ACID	Displays flight plan by ACID.
CX	Flight plan cancelled.
CX (remarks)	Flight plan cancelled with remarks.

NOTE-
A cancelled flight plan is one that has not been activated.

4.Flight Plan Activation. (See TBL 4-2-4.)

TBL 4-2-4
Flight Plan Activation

Command	Result
FP ACID	Displays flight plan by ACID.
(Change P Time to D Time)	Prepares Flight plan for transmission.
GI	Flight notification is transmitted.

5.Flight Plan Closure. When closing a VFR flight plan, obtain departure point and destination, if not already known. (See TBL 4-2-5.)

NOTE-
OASIS VFR/DVFR Flight Plan. Use the flight plan functions to record domestic VFR/DVFR flight plan filing, modification, cancellation, activation and closure data. Detailed instructions are contained in the WINGS online help and the WINGS System Users Guide.

TBL 4-2-5
Flight Plan Closure

Command	Result
CL ACID	Flight plan closed.
CL ACID, (remarks)	Flight plan closed with remarks.

c.M1FC IFR Flight Plans. The following commands are normally used in the performance of IFR flight plan functions.

1.Flight Plan Filing. (See TBL 4-2-6.)

TBL 4-2-6
Flight Plan Filing

Command	Result
FP	Displays blank domestic flight plan mask.
(Fill in mask)	Enter flight plan elements as required.
GI	Transmits flight plan with route validation.
GI RO	Transmits flight plan by-passing route validation.

2. Flight Plan Modification. (See TBL 4-2-7.)

TBL 4-2-7
Flight Plan Modification

Command	Result
FP ACID	Displays flight plan by ACID.
(Modify data)	Modify flight plan elements as required using TAB key.
STPM	Existing flight plan replaced by modified flight plan on proposed list.

3.Cancel Flight Plan. (See TBL 4-2-8.)

NOTE-
OASIS IFR Flight Plan. Use the flight plan functions to record IFR flight plan filing, modification and cancellation data. Detailed instructions are contained in the WINGS online help and the WINGS System Users Guide.

TBL 4-2-8
Cancel Flight Plan

Command	Result
FP ACID	Displays flight plan by ACID.
CX	Flight plan cancelled.
CX (remarks)	Flight plan cancelled with remarks.

4-2-4. PILOT WEATHER REPORTS

a.PIREPs are formatted for input into M1FC by the use of “Display PIREP entry format (WY)Ā” keyword. The following commands are required to transmit PIREPs via the PIREP mask. (See TBL 4-2-9.)

TBL 4-2-9
PIREP Entry

Command	Result
WY	Displays the PIREP entry format mask.
Formulate PIREP using either the free form area of the mask, or the mask, but not both.
GI(s)	(1) Transmits to the AWPs. (2) Generates P alert flag at all terminals enabled for P alerts within FSDPS family.

b.In an AISR facility, use FAA Form 7110-2 or material deemed appropriate.

c.PIREPs are formatted for input into OASIS by using a Transmit PIREP dialog box. A properly formatted pilot report will generate an Auto Update alarm at designated workstations.

4-2-5. LOGGING AIRCRAFT CONTACTS

a.M1FC. Aircraft contacts and inflight briefings are logged and stored on the DD file for accountability. The required elements are:

1.Inflight Briefing (IB).

2.Type of Flight (TOF).

3.Type of Service (TOS).

4.ACID.

5.Remarks.

EXAMPLE-
IB (TOF),(TOS),(ACID), REMARKS.

NOTE-
If current partial exists, ACID is optional.
(See TBL 4-2-10.)

TBL 4-2-10
Type of Flight

TOF	(TYPE OF FLIGHT)
IC	IFR AIR CARRIER
IG	IFR GENERAL
IM	IFR MILITARY
IT	IFR AIR TAXI
VC	VFR AIR CARRIER
VG	VFR GENERAL
VM	VFR MILITARY
VT	VFR AIR TAXI
Example: “IGI” = IFR General ICAO.
For DVFR, replace “V” with Ā“D.”
For ICAO, add “I” to TOF.
TOS (TYPE OF SERVICE)
A	ACFT contact & airport advisory
AB	ACFT contact, airport advisory & briefing
B	ACFT contact & briefing
BLANK	ACFT contact

(See TBL 4-2-11.)

TBL 4-2-11
Contacts & Inflight Briefings

CB	This is used to log general information in the DD file without adding to the traffic count. Current partial is by-passed.
IB DG,,N1234, “Remarks”	ACFT contact, DVFR General, ACID in current partial by-passed.
IB IG,,,ALSTG	ACFT contact, IFR General, Remarks.
IB IGI,B,N1,VNR	ACFT contact, IFR General ICAO, Briefing, ACID in current partial by-passed, Remarks.
IB VM,B,, “Remarks”	ACFT contact, VFR Military, Briefing.
IB VG,A,, “Remarks”	ACFT contact, VFR General, Airport Advisory.
IB ,,N1,Remarks	This is used to log additional radio contacts.

b.OASIS. Aircraft contacts and inflight briefings are logged and stored in the history files for accountability.

NOTE-
ACID and Flight Rules are required to log an inflight briefing or aircraft contact.

c.In the REMARKS block, locally approved contractions and identifiers may be used for frequently used terms not listed in either FAAO JO 7340.2, Contractions or FAAO JO 7350.8, Location Identifiers.

d.If the inflight position is recorded, you may limit entries in the REMARKS to those necessary for your use.

4-2-6. FLIGHT PROGRESS STRIPS (FAA FORMS 7230-21 AND 7233-5)

a.When officially used to record inflight data, use flight progress strips to record:

1.Aircraft contacts.

2.ATC clearances.

3.Pilot briefings on airborne aircraft.

4.Other operationally significant items.

b.Use one flight progress strip for each flight, and record all contacts with that flight on the same strip. If supplemental strips are needed for additional writing space, keep the original and supplemental strips together and consider them as one strip.

4-2-7. FLIGHT PROGRESS STRIPS AND ENTRY DATA

a.Flight progress strip. (See FIG 4-2-2.)

FIG 4-2-2
Flight Progress Strip

b.Flight progress strip entry. (See FIG 4-2-3.)

FIG 4-2-3
Strip Entry 1

FIG 4-2-4
Strip Entry 2

FIG 4-2-5
Flight Progress Strip

Flight progress strip Item and Information.
(See TBL 4-2-12.)

TBL 4-2-12
Item and Information

Item	Information
1	ACID (To identify IFR aircraft piloted by solo USAF under-graduate pilot, the letter Z will be added to aircraft ID on the flight progress strip. Do not use the suffix in ground-to-air communications.)
2	Type of aircraft/special equipment.
3	TAS and altitude (IFR). Altitude (VFR/DVFR, if known).
4	Departure point.
5	Route of flight.
6	Destination.
7	Actual departure time, or Time VFR flight plan activated.
8	ETA at destination.
9	Estimated time of fuel exhaustion.
10	Type of flight.
11	Action time; e.g., overdue time, fuel exhaustion time, LR contact time.
12	Time of contact with pilot.
13	Information received from pilot/another facility.
14	Data issued to the aircraft.

Flight progress strip abbreviation. (See TBL 4-2-13)

TBL 4-2-13
Abbreviation

Abbreviation	Meaning
Õ	Over Flight.
↓	Inbound Flight.
➚	Outbound Flight.
I	IFR.
IR	Island Reporting.
D	DVFR.
LR	Lake Reporting.
S	SVFR.
V	VFR.
MR	Mountain Reporting.
SR	Swamp Reporting.

Flight progress strip abbreviation. (See TBL 4-2-14)

TBL 4-2-14
Abbreviation

Abbreviation	Meaning
A	AIRMET (WA).
AA	Airport Advisory.
CWT	Caution Wake Turbulence.
DA	Decided Against Flight.
DD	Decided to Delay Flight.
DW	Downwind.
FP	Filed Flight Plan.
IC	Incomplete Briefing.
PB	Pilot Brief.
RY	Runway.
S	SIGMET (WS) and/or Convective SIGMET (WST).
VNR	VFR Flight not recommended (Pilot Brief).

c.Record ATC instructions and clearances completely and exactly.

d.Summarize other data using approved symbols and contractions.

e.Do not record issuance of altimeter setting unless that is the only information provided during the contact.

f.When flight notification messages are used to record flight progress data, cut or tear the paper to fit the strip holder. Enter items 10 through 14 in the corresponding numbered location illustrated in FIG 4-2-4.

4-2-8. AIRCRAFT CONTACTS

a.Use a flight progress strip, the aircraft proposal, or flight notification message to record information on aircraft contacts. Inflight and flight watch contacts may be logged in either M1FC or OASIS equipment, on flight progress strips, or on facility approved alternate forms.

b.If the station has the aircraft's flight plan, enter FP in space 14 to show FAA Form 7233-1 is filed in the facility.

c. If there is no flight plan on file for the aircraft contacting the station, obtain and post the following:

1.ACID.

2.Type of flight.

3.Time of contact.

4.Aircraft contact record.

5.Other items which are operationally significant.

d.If the inflight position is recorded, you may limit entries in the aircraft contact portion of the strip to those necessary for your use.

TBL 4-2-15
Clearance Abbreviation

Abbreviation	Meaning
A	Cleared to airport (point of intended landing).
B	Center clearance delivered.
C	ATC clears (when clearance relayed through non-ATC facility).
CAF	Cleared as filed.
D	Cleared to depart from the fix.
F	Cleared to the fix.
H	Cleared to hold and instructions issued.
L	Cleared to land.
N	Clearance not delivered.
O	Cleared to the outer marker.
PD	Cleared to climb/descend at pilot's discretion.
Q	Cleared to fly specified sectors of a NAVAID defined in terms of courses, bearings, radials, or quadrants within a designated radius.
T	Cleared through (for landing and takeoff through intermediate point).
V	Cleared over the fix.
X	Cleared to cross (airway, route, radial) at (point).
Z	Tower jurisdiction.

4-2-9. CONTROL SYMBOLOGY

a.Use authorized control and clearance symbols or abbreviations for recording clearances, reports, and instructions.

b.The following tables contain abbreviation and control information symbols. (See TBL 4-2-15 and TBL 4-2-16.)

TBL 4-2-16
Miscellaneous Abbreviation

Abbreviation	Meaning
BC	Back course approach.
CT	Contact approach.
FA	Final approach.
GPS	GPS approach.
I	Initial approach.
ILS	ILS approach.
MA	Missed approach.
MLS	MLS approach.
NDB	Nondirectional radio beacon approach.
OTP	VFR conditions-on-top.
PA	Precision approach.
PT	Procedure turn.
RH	Runway heading.
RP	Report immediately upon passing (fix/altitude).
RX	Report crossing.
SA	Surveillance approach.
SI	Straight-in approach.
TA	TACAN approach.
TL	Turn left.
TR	Turn right.
VA	Visual approach.
VR	VOR approach.