1.      Operational deviations: for all operational deviations a completed FAA Form 7210-2 shall be faxed and a conference call through the WOC with the AT facility(s), ATD and AAT-200 within 3 hours of the event, during normal business hours.  During after hour’s only significant deviations (see below for definition), deviations involving the NY or DC Metro facilities (because they are very news worthy) or individuals with multiple errors or deviations within the past 2 1/2 years shall be conferenced.

2.      Operational errors: for all operational errors; a completed FAA Form 7210-2 shall be faxed and a conference call shall be made through the WOC with the AT facility(s), ATD and AAT-200 on all errors.  Additionally, a reduced copy of the NTAP, copy of the LST 5 data for en-route errors or an enlarged copy of the CDR plot with the associated text including A/B, B/A separation for terminal errors, shall be attached to the OE/OD report and faxed to the WOC (please ensure that the data and report is legible).  AAT-200, the AT facility and ATD SHALL be conferenced within 3 hours of the event unless AAT-200 approves an extension.  All en-route facility’s shall prepare and post a SATORI on AAT-200's system and all terminals shall prepare and post on AAT-200's web site (ftp://172.22.8.31), a RAPTOR formatted CDR extraction (see Appendix 1, Radar Data Porcessing) and a voice tape (if requested) shall be forwarded electronically, mailed or played over the phone, to AAT-200 within 72 hours of an event. All files shall be named with the operational error number and centers shall include sector and video map number, either with the file or in the OE report.  All employees with a prior error within 2 1/2 years shall also fax/e-mail a copy of the employees’ prior TTD to AAT-200 by the next business day (202-267-7389/9356).  Please ensure the OE number is on the form.

3.      Accidents: all IFR or VFR Fatalities where ATC was providing services or a significant accident (see definition below) shall be conferenced through the WOC with the involved AT Facility(s), ATD and AAT-200 as soon as possible, but no later than 2 hours from time of occurrence. The ATD shall ensure and FAA Form 8020-9, Aircraft Accident/Incident Preliminary Notice and if needed, a summary is faxed to the WOC within 2 hours of all accidents.  Please include the weather, and a complete synopsis on services rendered.

4.      All NMACs, significant pilot deviations, significant vehicle/pedestrian deviations or other significant events (see definition below).  A faxed report (appropriate report) and a conference call between the involved facilities, ATD and AAT-200 shall occur within 3 hours of the event.

5.      Significant Events: a loss of separation, runway incursion, incident, accident, emergency or other event that includes an air carrier, commuter, air taxi, an aircraft carrying members of Congress, a prominent person(s), or the incident may or has become newsworthy.  Please keep in mind when in doubt notify the WOC, request to be conferenced with the AAT-200 duty specialist.