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Aviation Workforce Development Grants

Application Procedures

This provides the application submission and receipt instructions for FAA Workforce Development Grant program applications. Please read the following instructions carefully and completely.

Review eligibility for the Aircraft Pilots grant program

Review eligibility for the Aviation Maintenance Technical Workers grant program

1. Electronic Delivery

FAA Workforce Development Grant program is participating in the grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. The FAA encourages applicants to submit their applications online through grants.gov.

Applicants must certify that they have personally completed the application and that the information they are providing is complete and accurate. Information is subject to verification.

Grants.gov strives to ensure site accessibility for all of its users, and the web pages are designed to work with assistive technologies, such as screen readers. If you use assistive technology and are unable to access any material on the site, please email the grants.gov Support Center at support@grants.gov or call 1-800-518-4726. When contacting grants.gov, please include the following information:

  • Nature of the accessibility issue
  • Web address of the content you are attempting to access
  • Your preferred format for the content
  • Your contact information
2. How to Register to Apply through Grants.gov

a. Instructions: Read the instructions below about registering to apply for FAA funds. Applicants should read the registration instructions carefully and prepare the information requested before beginning the registration process. Reviewing and assembling the required information before beginning the registration process will alleviate last-minute searches for required information.

Organizations must have a Data Universal Numbering System (DUNS) Number, active System for Award Management (SAM) registration, and grants.gov account to apply for grants.

Creating a grants.gov account can be completed online in minutes, but DUNS and SAM registrations may take several weeks. Therefore, an organization's registration should be done in sufficient time to ensure it does not impact the entity's ability to meet required application submission deadlines.

Complete organization instructions can be found on the grants.gov website here.

  1. Obtain a DUNS Number: All entities applying for funding, including renewal funding, must have a DUNS Number from Dun & Bradstreet. Applicants must enter the DUNS Number in the data entry field labeled "Organizational DUNS" on the SF-424 form. Find more detailed instructions for obtaining a DUNS Number here.
  2. Register with SAM: All organizations applying online through grants.gov must register with the System for Award Management (SAM). Failure to register with SAM will prevent your organization from applying through grants.gov. SAM registration must be renewed annually. Find more detailed instructions for registering with SAM here.
  3. Create a Grants.gov Account: The next step is to register an account with grants.gov. Follow the on-screen instructions or refer to the detailed instructions here.
  4. Add a Profile to a Grants.gov Account: A profile in grants.gov corresponds to a single applicant organization the user represents (i.e., an applicant) or an individual applicant. If you work for or consult with multiple organizations and have a profile for each, you may log in to one grants.gov account to access all of your grant applications. To add an organizational profile to your grants.gov account, enter the DUNS Number for the organization in the UEI (Unique Entity Identifier) field while adding a profile. Find more detailed instructions about creating a profile on the grants.gov website here.
  5. EBiz Point of Contact (POC) Authorized Profile Roles: After you register with grants.gov and create an Organization Applicant Profile, the organization applicant's request for grants.gov roles and access is sent to the EBiz POC. The EBiz POC will then log in to grants.gov and authorize the appropriate roles, which may include the Authorized Organization Representative (AOR) role, thereby giving you permission to complete and submit applications on behalf of the organization. You will be able to submit your application online any time after you have been assigned the AOR role. Find more detailed instructions about creating a profile on the grants.gov website here.
  6. Track Role Status: Learn how to track your role request here.

b. Electronic Signature: When applications are submitted through grants.gov, the name of the organization applicant with the AOR role that submitted the application is inserted into the signature line of the application, serving as the electronic signature. The EBiz POC must authorize people who are able to make legally binding commitments on behalf of the organization as a user with the AOR role; this step is often missed and it is crucial for valid and timely submissions.

3. How to Submit an Application to the FAA via Grants.gov

Grants.gov applicants can apply online using Workspace. Workspace is a shared, online environment where members of a grant team may simultaneously access and edit different web forms within an application. For each funding opportunity announcement (FOA), you can create individual instances of a workspace.

Below is an overview of applying on grants.gov. Access complete instructions on how to apply for opportunities here.

  1. Create a Workspace: Creating a workspace allows you to complete it online and route it through your organization for review before submitting.
  2. Complete a Workspace: Add participants to the workspace to work on the application together, complete all the required forms online or by downloading PDF versions, and check for errors before submission. The Workspace progress bar will display the state of your application process as you apply. As you apply using Workspace, you may click the blue question mark icon near the upper-right corner of each page to access context-sensitive help.
    1. Adobe Reader: If you decide not to apply by filling out web forms you can download individual PDF forms in Workspace. The individual PDF forms can be downloaded and saved to your local device storage, network drive(s), or external drives, then accessed through Adobe Reader.

      NOTE: Visit the Adobe Software Compatibility page on grants.gov to download the appropriate version of the software.
    2. Mandatory Fields in Forms: In the forms, you will note fields marked with an asterisk and a different background color. These fields are mandatory fields that must be completed to successfully submit your application.
    3. Complete SF-424 Fields First: The forms are designed to fill in common required fields across other forms, such as the applicant name, address, and DUNS Number. Once it is completed, the information will transfer to the other forms.
  3. Submit a Workspace: An application may be submitted through workspace by clicking the Sign and Submit button on the Manage Workspace page, under the Forms tab. Grants.gov recommends submitting your application package at least 24-48 hours prior to the close date to provide you with time to correct any potential technical issues that may disrupt the application submission.
  4. Track a Workspace Submission: After successfully submitting a workspace application, a grants.gov Tracking Number (GRANTXXXXXXXX) is automatically assigned to the application. The number will be listed on the Confirmation page that is generated after submission. Using the tracking number, access the Track My Application page under the Applicants tab or the Details tab in the submitted workspace.

You can find additional training resources, including video tutorials, here.

Applicant Support: grants.gov provides applicants 24/7 support via the toll-free number 1-800-518-4726 and email at support@grants.gov. For questions related to the specific grant opportunity, contact the number listed in the application package of the grant you are applying for.

If you are experiencing difficulties with your submission, it is best to call the grants.gov Support Center and get a ticket number. The Support Center ticket number will assist the FAA with tracking your issue and understanding background information on the issue.

4. Timely Receipt Requirements and Proof of Timely Submission

a. Online Submission. All applications must be received by 11:59 p.m. prevailing Eastern Time on the due date established for each program. Proof of timely submission is automatically recorded by grants.gov. An electronic date/time stamp is generated within the system when the application is successfully received by grants.gov. The applicant with the AOR role who submitted the application will receive an acknowledgement of receipt and a tracking number (GRANTXXXXXXXX) from grants.gov with the successful transmission of their application. This applicant with the AOR role will also receive the official date/time stamp and grants.gov Tracking number in an email serving as proof of their timely submission.

When the FAA successfully retrieves the application from grants.gov, and acknowledges the download of submissions, grants.gov will provide an electronic acknowledgement of receipt of the application to the email address of the applicant with the AOR role who submitted the application. Again, proof of timely submission shall be the official date and time that grants.gov receives your application. Applications received by grants.gov after the established due date for the program will be considered late and will not be considered for funding by the FAA.

Applicants using slow internet, such as dial-up connections, should be aware that transmission can take some time before grants.gov receives your application. Again, grants.gov will provide either an error or a successfully received transmission in the form of an email sent to the applicant with the AOR role attempting to submit the application. The grants.gov Support Center reports that some applicants end the transmission because they think that nothing is occurring during the transmission process. Please be patient and give the system time to process the application.

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This page was originally published at: https://www.faa.gov/about/office_org/headquarters_offices/ang/grants/awd/procedures/