SE2020/2025 TOs can be awarded via a variety of methods:
- Directed follow-on resulting from a Customer requested, documented and appropriately supported Continuity of Effort (COE) request
- Direct award (i.e., non-competitively)
- Sole-source (resulting from some unique vendor capability critical to the TO's requirements)
SE2020/2025 determines the best award approach for each specific Task Order. Once the customer's TORP package and released PR are completed, a meeting is held to review, understand and weigh the Customer's needs, evaluations, assessments and analyses supplied in the artifacts in that package. The range of component determinations includes:
- Scope concurrence (is requested tasking within scope of the larger SE2020/2025 contract vehicle?)
- SIR determination (which SIR contains the optimal scope to address the requested tasking?)
- OCI determination (are any vendors on the selected SIR precluded from receiving the requested tasking due to existing OCI?)
- Contract type determination (which contract type(s) – i.e., CPFF, T&M, FFP. – are the most appropriate for the requested tasking)
- Small Business set-aside determination
- Sole-source approval (if requested by Customer)
- Source selection process determination (sole-source, competition, direct award, COE follow-on)
- Vendor selection (unless competition is selected as the appropriate source selection process)
The above determinations are currently made in collaborative fashion by a formally-convened three person "Adjudication Board". The Adjudication Board is comprised of members from Contracts (AAQ-350), the Technical Team, and the SE2020/2025 Program Office, who discuss the analyses, evaluations, and supporting information provided (with the Customer in attendance) and reach consensus regarding each required determination. The determinations, the ultimate vendor selection (unless the TO is to be competed) and the rationale behind them are then properly recorded and preserved in SE2020/2025's signed Adjudication Records repository.
All TOs enter the Adjudication function and proceed through the decisional process the same way until and unless the "Source selection process determination" results in an election to compete the TO. In that case, Adjudication as a process is suspended for that TO while a formal TO competition effort is stood up and completed – still resulting in a vendor selection but via a different path.
In TO competitions, roles and responsibilities are somewhat different:
- Contracts develops and releases a Request for Proposal (RFP) to the appropriate vendors, develops the requisite source selection plan and evaluation criteria, trains the Evaluation Team, leads the evaluation effort, provides the Source Selection Official (SSO), and makes the formal source (vendor) selection.
- Customer provides the Evaluation Team, evaluates and scores submitted proposals, and develops the resulting evaluation report for submission to the SSO.
- SE2020/2025 Program Office provides one (1) COR to consult with the Evaluation Team should they have questions regarding the SE2020/2025 Program itself. SE2020/2025 portfolio Office personnel do not participate in proposal evaluation and may not contribute to proposal scoring efforts (and ultimately in source selection) in any way.