Term of Office
The term of office will be 3 years, unless a member voluntarily vacates the group earlier. In case of a vacancy, that position will be filled to represent, as closely as possible, the interests represented by the vacated member. The co-chairs, with the recommendation of the membership, make final decisions in filling vacancies.
Rotation of Co-Chairs
Representatives from the National Park Service and Federal Aviation Administration will alternate terms of 1 year as Chairman of the Advisory Group. The FAA, per the Act, has the first term as Chairman, which will end on January 1, 2003.
The Advisory Group will meet 3 times a year unless the development of ATMPs necessitate more frequent meetings.
The meeting agenda is set by the Chairman. Members are encouraged to submit suggestions, particularly for the second day activities which are designed as informational experiences for all members.
Members of the Advisory Committee will not have 'standing' substitutes, but rather will notify the Chairman of their substitute in case they are unable to attend a particular meeting.
Participation of Nonmembers
The meetings of the Advisory Committee are open to the public, but are not public meetings; nonmembers of the public may attend but will only participate when called on by a member. The frequency of the participation of nonmembers should be limited since time will be allotted in the agenda for nonmembers to speak both in the morning and afternoon sessions of the meeting.
Meeting Place - Duration
Meeting locations will be selected on the basis of logistical and travel convenience to members. Meetings will be scheduled for 2 days: the first day will be a formal meeting of the Group, the second day will be planned for informational experiences for members (e.g., a visit to a park, tribal site, or aircraft operations base).
Time will be reserved at the end of the first day as a closed session for members to summarize the meeting.
Communication with the Implementation Team
The Advisory Group recognizes the importance of maintaining close communication with the Implementation Team to ensure that the ATMP process proceeds as effectively and efficiently as possible.
A record of meetings will be kept. The Advisory Group will strive for consensus on its decisions wherever possible; when consensus is not possible, the record of meeting will record any differing opinions.