APPENDIX 3. MISCELLANEOUS PUBLICATION FORMATS

AERONAUTICAL INFORMATION MANUAL (AIM)
U.S. AERONAUTICAL INFORMATION PUBLICATION (AIP)

1. A cover letter signed by the Office of Primary Interest with signature authority at the division level or above must be submitted with the change.

2. The change can be included in the cover letter or it can be an attachment to the cover letter. It must be written so that there is no question or confusion as to what is being changed.

3. The change should include the following items:

a. Contact person and telephone number.

b. A brief statement, limited to two sentences, explaining the change. This information will be published in the Explanation of Changes page (AIM only).

c. Advise of any terms that should be revised/added/deleted in the index. The references listed in the index are to page numbers, not paragraph numbers, and
ATA-10 will insert the appropriate information.

4. Submit graphics according to paragraph 5d of this order.

5. Submit changes by hard copy to ATA-10 and cc:mail to the appropriate ATA-10 editor. If cc:mail is unavailable, provide a hard copy with the disk. Submit changes in Microsoft Word for Windows.

6. Changes shall be received by COB of the cutoff date for a specific change.

7. IMPORTANT: If you are making a change to the AIM, in most cases you should also be making a change to the AIP. The AIP is the international version of the AIM and most of the data parallels the AIM.

AIR TRAFFIC BULLETIN

1. Articles shall be submitted by the Offices of Primary Interest with signature authority at the division level or above.

2. Submit articles by hard copy to ATA-10 and cc:mail to the appropriate ATA-10 editor. If cc:mail is unavailable, provide a hard copy with the disk. Submit articles in Microsoft Word for Windows.

3. Articles should be received no later than the end of January, April, July, and October of each year.

CONTRACTIONS, ORDER 7340.1

1. Changes shall be submitted by the Offices of Primary Interest with signature authority at the division level or above.

2. Submit changes by hard copy to ATA-10 and cc:mail to the appropriate ATA-10 editor. If cc:mail is unavailable, provide a hard copy with the disk. Submit changes in Microsoft Word for Windows.

3. Changes shall be received by COB of the cutoff date for a specific change.

LOCATION IDENTIFIERS, ORDER 7350.7

1. Submit changes via electronic media from ATA-100.

2. Changes shall be received by COB of the cutoff date for a specific change.

NOTICES TO AIRMEN PUBLICATION

1. Notices for inclusion in Parts 1 and 2 shall be submitted to the National Flight Data Center,
ATA-110, according to the schedule in the front of the publication. NFDC prepares these notices for inclusion in the Notices to Airmen publication.

2. Notices for inclusion in Part 3, International, shall be submitted to Air Traffic Publications,
ATA-10, electronically 28 days prior to the date of the edition in which the notice will be published. Program Offices shall notify ATA-10 when data becomes obsolete and should be removed from the publication.

3. Notices for inclusion in Part 4, Graphic Notices, shall be submitted to Air Traffic Publications, ATA-10, as follows:

a. Notices shall be coordinated and finalized before being sent to ATA-10 for publication.

b. Notices shall be submitted electronically through the appropriate regional office.

c. Notices for events requiring Special Traffic Management Programs (STMP) shall be coordinated following the procedures in Order 7210.3, Facility Operation and Administration, paragraph 17-12-2, Coordination.

d. Submissions shall be sent to ATA-10 well in advance of the event, but no later than 28 days prior to the date of the edition in which the notice will be published. A schedule is in the Notices to Airmen publication.

e. With the exception of large special events, such as the Olympics, Sun 'n Fun, and AirVenture Oshkosh, notices shall be published no earlier than two editions prior to the effective date of the notice.

f. All graphics shall be submitted electronically as a separate, attached graphic file. Graphics should not be embedded in word documents. Preferred graphic formats are listed in paragraph 5d of this order.

g. Copyright materials, such as maps on the Internet, shall not be submitted for publication without written permission of the copyright owner.

h. Most data in the Notices to Airmen publication is intended to be of a temporary nature. Notices that are of a permanent nature should be submitted for publication in the Airport/Facilities Directory or on the proper charts.

NOTE- To decrease the spread of viruses, please run a virus check prior to providing a disk to Air Traffic Publications.