Section 3. Accountable Organizations

  1. AIR TRAFFIC ORGANIZATION (ATO)
  1. All air traffic organization, Federal Contract Tower (FCT), and Federal Contract Flight Service Station (FCFSS) employees, regardless of position, must immediately report any situation or condition considered hazardous to flight to an air traffic facility for appropriate action.

NOTE-

Situations that present an immediate hazard should be reported to the air traffic control (ATC) facility most concerned. Other situations should be reported on a first priority basis to the flight service station or appropriate accountable organization.

  1. Air traffic organization, FCT, and FCFSS personnel must accept all aeronautical information regardless of source or subject matter, provided the occurrence is no more than seven days in the future. Obtain the name, title (if appropriate), address, and telephone number of the person furnishing the information and forward all data to the appropriate FSS for NOTAM issuance, if appropriate.

NOTE-

Forwarding the NOTAM data to the tie-in FSS does not relieve the forwarding facility from the responsibility of coordinating the information with other affected ATC facilities.

  1. The party that originates the NOTAM on behalf of the accountable organization is responsible for the accuracy, origination, and cancellation of the NOTAM. FSS personnel receiving NOTAM information that requires action by another FSS must forward the information to that FSS for appropriate action.
  2. The certified source is responsible for the correct classification and format of the NOTAM and for ensuring that facilities affected by the NOTAM are aware of the new NOTAM.
  3. FSS specialists are responsible for issuing NOTAMs that are not covered in any example in FAA Order JO 7930.2. If, after consulting with your management, a format cannot be determined, have management contact USNOF for assistance.
  4. System Operations Services, Flight Services, has the responsibility to ensure that data submitted complies with the policies, criteria, and formats contained in this order. This responsibility is delegated to the U.S. NOTAM Governance and Operations Group.
  5. Service Areas originate NOTAMs for certain FDC criteria, including Laser activities and Temporary Flight Restrictions that are issued by the USNOF through NS.
  6. Mission Support Services, Aeronautical Information Services (AIS) is responsible for originating Flight Data Center (FDC) NOTAMs for revisions to standard instrument approach procedures (SIAP), air traffic service (ATS) routes, textual and graphic departure procedures (both ODPs and SIDs), charting (CHART) corrections, and special instrument flight procedures. AIS may originate NOTAMs regarding navigational aid (NAVAID) restrictions in accordance with FAA Order 8200.1, United States Standard Flight Inspection Manual. AIS is responsible for:
  1. Formulating Instrument Flight Procedures (IFP) and ATS route NOTAMs for procedures for which they have responsibility.
  2. Formulating FDC PERM NOTAMs used to correct aeronautical chart printing and compilation errors related to all U.S. Government aeronautical charting products.
  3. Designating an office to develop specific internal guidance for NOTAM preparation, quality control, transmittal, cancellation, and follow-up actions for FDC NOTAMs issued by AIS. This guidance must be developed in concert with the Aeronautical Data Team and the USNOF. As a minimum, the guidance must include the following:
  1. Procedures to ensure that the airport manager at the affected location is notified whenever possible.
  2. Procedures to ensure all NOTAMs are reviewed for accuracy, completeness, content, etc. prior to submission.
  3. Procedures to ensure the Aeronautical Data Team is provided information copy of all NOTAMs and cancellations.
  4. Procedures to ensure non-FAA service providers are provided an information copy of all NOTAMs and cancellations at those locations non-FAA service providers are allowed. This will ensure non-FAA service providers are aware of the condition requiring the NOTAM.
  1. The Aeronautical Data Team is responsible for ensuring a hard/electronic copy of each PERM NOTAM is stored with the current amendment and maintained in the procedures archive file.
  1. Mission Support Services is responsible for the development of policy guidance regarding standard terminal arrival routes (STAR). STAR NOTAMs are initiated by the Air Route Traffic Control Center (ARTCC) in the airspace where the STAR originates.
  2. System Operations Services, System Operations Security (AJR-2) will provide a list of long-term, security related Temporary Flight Restrictions (TFRs) to be charted on VFR Sectional and Terminal Area Charts. These will include select Title 14 Code of Federal Regulations (CFR) Part 99.7 (Special Security Instructions), part 91.141 (Flight Restrictions in the Proximity of the Presidential and Other Parties), and Part 91.139 (Emergency Air Traffic Rules) security related TFRs of extended duration with fixed and unchanging boundaries. System Operations Security will provide Aeronautical Information Services with updates and revisions to these charted long-term, security related TFRs, as needed, to ensure the data published on the charts is current.
  3. The U.S. NOTAM Governance Team is the FAA's authoritative source for US NOTAM Policy, responsible for the maintenance, update, and publication of this order, which establishes national policy for the National Airspace System (NAS) NOTAM operations. Additionally, the team is comprised of NOTAM Subject Matter Experts for domestic and international NOTAMs. This ensures global harmonization with ICAO Annexes, Standards and Recommended Practices, and other documents. The team also provides policy guidance, oversight, and interpretations for consistent application of US NOTAM standards.
  4. USNOF executes the operational compliance function. When operational personnel of the USNOF determine that NOTAM information submitted is not in compliance with the criteria or procedures as prescribed, they must call this to the attention of the transmitting party. The USNOF forwards NOTAM policy questions to the U.S. NOTAM Governance Team for decision-making in consultation with other interested program offices. The USNOF is responsible for operating the NOTAM system. USNOF originates NOTAMs, as needed. (See paragraph 4-1-1, National NOTAM Office Relationships for more detail)

NOTE-

NOTAM office phone numbers: (888) 876-6826; (540) 422-4262.

  1. TECHNICAL OPERATIONS
  1. Operations Control Center (OCC) and Service Operations Center (SOC).
    The Technical Operations Services, Operations Center manager, or representative, is responsible for:
  1. Originating and canceling NOTAM information for shutdown, restoration, or any condition that affects the operations of NAVAIDs, frequencies, or other electronic aids that affect safety of flight. This includes forwarding data of programmed changes in the NAS, such as frequency changes, commissioning/ decommissioning, etc.
  2. Coordinating with appropriate air traffic facilities prior to shutdown or changes that affect safety of flight.
  3. When possible, approval should be obtained sufficiently in advance of the proposed shutdown time to allow dissemination of a NOTAM at least 5 hours before a shutdown will occur. A routine maintenance shutdown request must not be denied because of an inability to issue a NOTAM 5 hours in advance of the shutdown.
  1. Aircraft Operations Group, Flight Inspection Team
    Flight Inspection Services under FAA Order 8200.1, United States Standard Flight Inspection Manual, initiate NOTAMs regarding radio and lighting NAVAID restrictions. Facility classification based on flight inspection results is the responsibility of the flight inspector.

REFERENCE-

FAA Order 5010.4, Airport Safety Data Program, and 14 CFR Parts 139 and 157.

  1. FLIGHT STANDARDS SERVICE
  1. Flight Technologies and Procedures Division, AFS-400, is responsible for development of policy guidance and procedures for the origination, tracking, and cancellation of NOTAMs relating to instrument flight procedures. This policy applies to the following: SIAPs, ATS routes, textual and graphic ODPs, SIDs, and special instrument flight procedures (see paragraph 1-3-1 for procedures addressing STAR NOTAMs). AFS-400 is responsible for oversight of non-FAA service providers authorized to maintain SIAP and/or special instrument flight procedures. Maintenance includes issuance of FDC NOTAMs.
  2. AFS-400 is responsible for coordinating non-FAA service provider NOTAM authority and access to the FAA NOTAM system with ATO Mission Support Services, Aeronautical Information Services. The division is also responsible for ensuring that specific guidance for NOTAM preparation, quality control, transmittal, cancellation, and follow-up actions are developed for NOTAMs applicable to public and Special IFPs developed by non-FAA service provider and not under the purview of AIS. As a minimum, the guidance must ensure the non-FAA service provider NOTAM originators include the following:
  1. Procedures to ensure that all affected ARTCC facilities are provided notification of NOTAMs at the time of submission. The NOTAM issuing authority must also attempt to notify the airport manager at the affected location whenever possible.
  2. Procedures to ensure all NOTAMs are reviewed for accuracy, completeness, content, etc. prior to submission.
  3. Procedures to ensure the Aeronautical Data Team is provided an information copy of all NOTAMs and cancellations.
  4. Procedures to ensure that AIS is aware of those locations where non-FAA service provider procedure development is allowed.
  5. Procedures to ensure that AIS is provided an information copy of all NOTAMs and cancellations issued by other non-FAA service providers. This will ensure FAA procedure developers are aware of the condition requiring the NOTAM.
  1. AFS-400 serves as the approval authority for requests that temporary NOTAMs be allowed to extend beyond the 224-day time frame.
  1. OFFICE OF AIRPORT SAFETY AND STANDARDS

Though not an accountable organization, the Office of Airport Safety and Standards is responsible for enforcing the airport management responsibilities as outlined in the Code of Federal Regulations (CFR).

  1. AIRPORT MANAGEMENT

Specific airport management responsibilities are outlined in 14 CFR Parts 139 and 157. Airport managers are required to abide by applicable provisions of these and pertinent regulations regardless of application of any procedure in this order.

  1. NON-FEDERAL FACILITIES
  1. NOTAMs on non-Federal facilities covered by FAA Order 6700.20, Non-Federal Navigation Aids, Air Traffic Control Facilities, and Automated Weather Systems are distributed through the FAA NOTAM system.

REFERENCE-

14 CFR Part 171 outlines owner/operation responsibilities.

  1. NOTAMs on non-Federal facilities that are not part of the NAS are not distributed in the FAA NOTAM system. FSSs receiving data on these facilities must notify Aeronautical Information Services.
  1. DEPARTMENT OF DEFENSE AIRFIELD MANAGEMENT

Specific military airport management responsibilities are outlined in Air Force Instruction Interservice Publication 11-208/AR 95-10/OPNAVINST 3721.20, DoD Notice to Air Missions (NOTAM) System.

  1. RESPONSIBILITY HIERARCHY
  1. The Responsibility Hierarchy illustrates the delegation of authority when submitting a NOTAM into the NOTAM system. The components of the Responsibility Hierarchy are as follows:
  1. Condition is the situation requiring a NOTAM.
  2. Supervisory Authority is the party responsible for managing equipment/hazard.
  3. Accountable Organization is the party responsible for reporting the condition.
  4. Certified Source/NOTAM Originator is the party who submits the NOTAM to NOTAM System.

NOTE-

For complete definitions, see paragraph 1-4-6, Definitions.

  1. The following examples are not all inclusive.

EXAMPLES-

Condition - ILS out of service
Supervisory Authority - ATO
Accountable Organization - ATO Tech Ops
Certified Source/NOTAM Originator - Tech Ops
Condition - SIAP Minimums Change
Supervisory Authority - Flight Standards Service
Accountable Organization - Flight Standards Service
Certified Source/NOTAM Originator - Mission Support, Aeronautical Information Services
Condition - Displaced Runway Threshold
Supervisory Authority - Office of Airports
Accountable Organization - Airport Authority
Certified Source/NOTAM Originator - Airport Operations
Condition - Airspace Restriction
Supervisory Authority - En Route and Oceanic Svc
Accountable Organization - ARTCC
Certified Source/NOTAM Originator - Flight Data Unit (ARTCC)
Condition - PJE
Supervisory Authority - Flight Standards
Accountable Organization - PJE Company/organization
Certified Source/NOTAM Originator - FSS