If I hire a pilot, am I required to query the Pilot Records Database and request drug and alcohol records under the Pilot Records Improvement Act?
Yes. The Pilot Records Database (PRD) regulation, 14 CFR part 111, requires an air carrier/operator to query a pilot’s records to help make hiring determinations. The PRD does not replace the requirement for you to obtain the drug and alcohol records in accordance with 49 CFR § 40.25 and the Pilot Records Improvement Act (PRIA). FAA Form 8060-12 should be used to request the drug and alcohol testing information from previous DOT-regulated employers to meet the requirements under 49 CFR § 40.25 and PRIA.
According to 14 CFR § 111.5(b), the PRIA and Form 8060-12 will no longer be applicable after September 9, 2024. Therefore, you may use our aviation release of information suggested form to maintain compliance with 49 CFR § 40.25 after that date.
For questions about accessing or entering data into the PRD, please review 14 CFR part 111 and the FAA’s Advisory Circular (AC 120-68), or contact the FAA’s PRD support office at 9-amc-avs-PRDSupport@faa.gov.
If you have any further questions or need additional guidance that is more specific to your situation, please contact the FAA’s Drug Abatement Division at (202) 267-8442 or drugabatement@faa.gov.
Please visit our Web site to learn more about our program.
Applicable Regulations:
14 CFR part 111
49 CFR § 40.25
14 CFR § 111.5(b)
Pilot Records Improvement Act of 1996 (PRIA) (49 USC § 44703(h))