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The FAA Civil Aviation Registry – CARES Initiative

What is the FAA Civil Aviation Registry?

Every pilot and aircraft owner is familiar with the FAA Civil Aviation Registry. It is the single administrative entity responsible for licensing U.S. pilots and registering U.S. civil aircraft. It maintains lien information on aircraft and applicable equipment (engine, props, and spare parts locations for air carriers) and is the International Registry portal. The Registry maintains individual aircraft purchase titles, and issues and maintains U.S. airmen certificates and records.

  • This is where you go to get your airmen certificate (pilot's license), and keep it current.
  • It's also where you must register your aircraft and record transfers of ownership.
  • If you manufacture or sell aircraft components or spare parts in the U.S., they need to be registered here.

Everything in aviation is in the Registry – it's a massive and diverse data set with interlocking components comprising the physical, mechanical and human elements of our national aviation system.

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What is the CARES Initiative?

CARES is an automated solution to enhance and modernize registration services. CARES is a set of e-services that fully maximizes the use of automation and technology to accomplish registering an aircraft or acquiring an airman certificate. It is an online portal with mobile accessibility, user authentication, automatic electronic notifications, and records and accepts documents, and much more.

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When will CARES go live?

When the CARES contract is awarded, the service provider will prepare a schedule containing the most accurate go-live date. Automation of current manual services is preferred to occur on or before October 5, 2021.

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What is the status of the CARES initiative?

  • Two CARES Market Surveys were available to identify interest of prospective vendors. The first Market Survey, #32128, identified qualified and capable sources that could provide a sound solution to the CARES modernization initiative.
  • The second Market Survey, #33782, further defined the CARES requirement and strategy and was intended to support the future CARES solicitation. The project team accounted for over 400 questions received from the second Market Survey.
  • The third Market Survey, #Notice ID CARES_SS_20200330, was released on March 30, 2020.
  • The FAA Civil Aviation Registry does not intend to post a CARES Request for Proposal (RFP). Please continue to check back for the latest information.

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