SETIS - Flexible Task Order Award Approach

Find out how to get started and what information to include in your initial request.

SETIS Task Orders can be awarded via a variety of methods:

  • Competition
  • Direct award (i.e., non-competitively)
  • Sole-source (resulting from some unique vendor capability critical to the TO's requirements)

SETIS determines the best award approach for each specific Task Order. Once the customer's TORP package and released PR are completed, a meeting is held to review, understand and weigh the Customer's needs, evaluations, assessments and analyses supplied in the artifacts in that package. The range of component determinations includes:

  • Scope concurrence (is the requested tasking within scope of the larger SE2020/2025 contract vehicle?)
  • OCI determination (are any vendors precluded from receiving the requested tasking due to a potential OCI?)
  • Contract type determination (which contract type — i.e., CPFF, T&M, FFP. — is the most appropriate for the requested tasking)
  • Small Business set-aside determination
  • Sole-source approval (if requested by Customer)
  • Source selection process determination (sole-source, competition, direct award)
  • Vendor selection (unless competition is selected as the appropriate source selection process)

The above determinations are currently made in collaborative fashion by a formally-convened three person "Adjudication Board". The Adjudication Board is comprised of members from Contracts (AAQ-350), the Technical Team, and the SETIS Program Office (e.g., typically a COR), who discuss the analyses, evaluations, and supporting information provided (with the Customer in attendance) and reach consensus regarding each required determination. The determinations, the ultimate vendor selection (unless the TO is to be competed), and the rationale behind them are then properly recorded and preserved in the SETIS signed Adjudication Board Records repository.

In TO competitions, the roles and responsibilities are defined below:

  • Contracts develops and releases a TO Request for Proposal (TO RFP) to the appropriate vendors, develops the requisite source selection plan and evaluation criteria, trains the Evaluation Team, leads the evaluation effort, provides the Source Selection Official (SSO), and makes the formal source (vendor) selection.  The source selection decisions are Best Value determinations weighing the technical merit and cost of each Offeror.
  • Customer provides the Evaluation Team, evaluates and scores submitted proposals, and develops the resulting evaluation report for submission to the SSO.
  • SETIS Program Office provides the Engagement Advisor to consult with the Evaluation Team should they have questions regarding the evaluation. SETIS Program Office personnel do not participate in proposal evaluation and may not contribute to proposal scoring efforts (and ultimately in source selection) in any way.
Last updated: Friday, July 1, 2022